Trusted, Tested & Proven

Property Management Services

Rental Agreement

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Providing the best in property management in the local area, including Jacksonville,
the Jacksonville Beaches and Ponte Vedra Beach

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ASK US ABOUT OUR

OUR COMPANY

Marvin & Floyd Realty, Inc. was incorporated in 1997. We are a licensed real estate brokerage and can professionally assist you with the management of your rental property.

Our operating and escrow bank accounts are maintained at Jacksonville Bank, 560 Atlantic Blvd., Neptune Beach, FL. 32266.

Hazel Partners, LLC., is our insurance agent. Our insurance coverage consists of commercial general liability, a fidelity bond, workers compensation and an errors and omissions policy

MANAGEMENT DUTIES AND FINANCIAL PROCEDURES

Correspondence and/or telephone calls will be dealt with in a timely manner and the Owner notified if necessary.

All properties will be inspected on a regular basis, move-in, move-out, lease renewal and at the discretion of the property manager if a problem is suspected. Owners will be sent a report outlining all maintenance and or repairs required showing an estimate of the cost involved. Marvin & Floyd Realty will strive to obtain at least three bids for all major repairs unless repair is an emergency. Emergency repair is described as any repair that will render the unit uninhabitable (loss of water or electric power, major leak, structural, roof etc). Permission will be obtained from all owners on non-emergency repairs that exceed an amount established by the owner.

Owners will receive notification of tenants giving a thirty day move-out notice. Occasionally tenants move-out with no notification and in those instances owners will be notified as soon as we are aware the units are vacant.

Two separate escrow accounts have been established. One to cover day-to-day operating activities and the other to account for security deposits. The policy for signing authority on checks will be at the discretion of the Broker.

Collections will be accomplished by checks payable to Marvin & Floyd Realty and or cash, deposited in the rental escrow account and disbursed to owners by the fifteenth (15th) of the month.

Rent is due on the first of each month and tenants are given until the third to remit. Late notices are mailed to each delinquent tenant on the fourth. Tenants who do not comply by the fifteenth of the month are turned over to an attorney for a collection letter. No response to the collection letter will result in the start of the eviction process at the request of the Owner. The eviction process takes about twenty-one days and may be costly. All eviction costs will be the responsibility of the Owner. Any past due rents, legal fees and costs relating to property damage will be given to a collection agency and reported to the credit bureau.

Supervision of employees and sub-contractors will be the responsibility of Marvin & Floyd Realty. Major repairs and/or replacements will be handled by licensed experts in the various fields.

In order to track maintenance, we believe that it is imperative that certain reports be submitted on a routine basis to ensure policy and standards are followed and that your property is managed efficiently (i.e. building inspection reports, complaints and suggestions, expense reports on major issues).

SCHEDULE OF REPORTS

Administrative

Tenant register with property addresses and rent amounts
Owner register showing mailing address and properties owned
Security deposit register
Parking register (if required)

Monthly

Cash flow
Transaction register
Copies of all invoices

Quarterly

Exterior inspection report (if requested)

Annual

Year end financial report
Form 1099